EHS Post-merger Integration for Spin-offsJan 16th, 2017 | By Michael Bittner | Category: Announcements
Spin-off, a new company formed when a parent company carves out a portion of its business, which then operates as an independent company.
Spin-offs face unique environmental, health, safety, and sustainability (EHSS) challenges. Because spin-offs are new companies with different business interests and priorities than their parent company, a new EHSS strategy and supporting programs must be implemented to meet the unique business context of the spin-off. In short, spin-offs must think and act like new companies, not like miniature versions of their parent.
Spin-offs generally have significantly less staff and fewer financial resources than their parent, forcing them to be much more lean and nimble. For example, the EHSS function may need to forego the parent’s leadership positions in its sustainability and governance programs and adopt solid, middle-of-the-road strategies that can be maintained with fewer resources. In other cases, entirely new programs and capabilities may need to be developed to replace services that were formerly supplied by the parent (e.g., auditing, contaminated site management). Consultants and other external resources may be needed to cover gaps in technical expertise or EHSS program management at the new company.
Roadmap for EHSS Spin-off Success
EHSS success at spin-offs is greatly enhanced if the following five strategies are deployed.
- Understand baseline conditions: Because most of the people who initially work for the spin-off have worked at the parent for years, this step might appear unnecessary, but experienced EHSS leaders know that appearances can be deceiving. To understand the strengths, weaknesses, capabilities, and investment needs of the new company, a series of baseline evaluations should be conducted. Evaluations might include staff competency assessments, compliance and risk audits, investment plans for required compliance upgrades, IT systems assessments for EHSS applications, and company performance relative to the expectations of key stakeholders. Where performance gaps are identified, a budget request for required upgrades should be prepared and submitted to senior management as soon as possible.
- Establish an EHSS vision for the new company: Armed with an understanding of the baseline conditions, risks, and capabilities of the new company, EHSS leaders should next develop an EHSS strategy that aligns with the new company’s business goals, objectives, and resources. As part of this process, EHSS leaders should define the ambition of the new company with respect to EHSS. Will the new company seek to be a leader among peers or will the company’s ambition need to shift to a more modest stance?
- Develop appropriate EHSS management systems and programs: One advantage of spin-offs is the fact that they usually inherit established EHSS programs from their parent. If these programs and management systems are efficient, effective, and aligned with the spin-off’s EHSS strategy and available resources, then it may be prudent to let the programs run as designed by the parent. If, on the other hand, programs are bureaucratic, ineffective, unnecessary, or unsustainable with current resources and capabilities, then they should be modified or eliminated. Experienced EHSS leaders note that it’s generally a mistake to assume that the parent’s EHSS policies, programs, and procedures can continue without modification.
- Assess and improve information solutions: EHSS leaders at spin-offs often note that their greatest challenges occur in the area of information solutions (IS). An inefficient patchwork of IT systems that was tolerated at the parent company may seem entirely inadequate at a new company. Even more galling, if the spin-off chooses to implement the parent’s homegrown IS system, it may be forced to lease the system and agree to expensive IT service contracts to keep the system up and running. For these reasons, it’s often easier to cast off the parent’s legacy IS systems and deploy a new, commercially available system that is appropriate for the new company. EHSS leaders therefore need to act quickly, before deal closing if possible, to evaluate IS systems and user needs, develop an IS strategy for the future organization, and submit a business case for the new IS system.
- Prepare for more change: As if life at a spin-off weren’t complicated enough, many EHSS leaders at spin-offs will be asked to support aggressive cost reduction campaigns, adapt their programs to accommodate changing business conditions, or support further divestitures, plant closures, or mergers and acquisitions even as they are implementing their initial programs. These changing business circumstances will require EHSS leaders to become even more nimble, and in many cases, people in the organization who cannot take the pace of change at spin-offs may voluntarily leave the company, further stressing resources available for EHSS.
Although the challenges facing spin-offs are great, the changes that occur during a company’s transformation also provide opportunities to streamline and improve the EHSS program. To be effective, the spin-off’s EHSS strategy and organization must reflect the new business context, aligning with and supporting the new company’s business goals and objectives. The EHSS program must be right-sized for the spin-off’s regulatory and risk profile and must provide streamlined support to facility operations. The new company must also be able to replace services formerly provided by the parent, either by developing new programs or by using qualified external resources. Finally, the entire program must be supported with appropriate technology tools and IS systems that manage risk, track essential information, and provide detailed insight into current performance and opportunities for improvement.
About the Authors
Michael Bittner, CPEA, is the Managing Partner for EHS post-merger integration services at Environmental Resources Management (ERM). In this role, he helps clients plan and execute post-merger integration strategies for mergers and acquisitions, develops separation strategies for divestitures, and prepares EHS stand-up plans for corporate spin-offs. In addition to post-merger integration, Mr. Bittner has significant hands-on experience in EHS due diligence, compliance auditing, training, and EHS management systems implementation. He is based in Boston, U.S.A.
Walt Shill is the Global Managing Partner, Client Services, at ERM. For more than 25 years Walt has lead a range of consulting practices to grow in diverse and complex environments. He has inspired and energized teams to drive change, developed new and innovative services, attracted new talent, restructured operations, and completed acquisitions to drive growth and improve profits. Walt has advised senior client executives on strategy, operational and organizational issues across a wide range of industries. He has a particular interest in enterprise transformation, organizational change, talent management, and M&A.
Photograph: At the Fair 3 by David Ritter.
Other PMI Articles in the EHS Journal
- After the Deluge: Designing EHS Organizations for Post-Merger Companies by Scott Nadler and Michael Bittner
- Mergers, Acquisitions, and EHS by Michael Bittner
- EHS Leadership: I’m being acquired…now what? by John D’Agostino and Donna Wiley
- Post-merger Integration Challenges in the Agrichem Sector by Michael Bittner, Kristine MacPhee, and Ashley Armstrong